Beyond OCR, the better way to success

Beyond OCR

Today’s correspondence is overwhelmingly digital. We no longer use OCR
for incoming mail. At the heart of EasyData is the smartest technology for interpreting scanned documents. We continue to evolve and prefer a digital approach.

Let’s take the task of recognizing invoices, processing orders, checking correspondence, and processing documents in general. EasyData has developed an innovative solution to simplify document processing through automated digital checks.

This is a fairly straightforward process. You are creating a PDF that comes with XML. This XML contains valuable document content such as invoice information. The next part of the process is to import the XML into your accounting application, no OCR or manual typing!

Usage example

Received or send correspondence can be checked on content correctness, valuable information extracted and send to any next application. We call that smart workflow automation. This process can be started from your desktop and scaled up to a transparent enterprise server application.

EasyData technology does make your document workflow more efficient. You can check for example quotations on their completeness and attach your terms and conditions automatically. There is no obstacle for not interpretating already recognized text. This fundament of today’s business logic can make office life less complicated for you.

In the same document workflow, it’s possible to send information to your CRM system for archiving purposes. Or in the case of a quotation follow up, make a reminder in your agenda for any follow up scenario. Inform us about your wishes to enroll these applications and we are there to help. Imagine the idea that all ‘printed’ information can be read and understood. 

Digitization practice

Our PDFCommunicator can replace your printer! You can print any document to your virtual printer, which will automatically detect what virtual paper tray it should use to meet your specific document requirements. PDF generation offers endless automation benefits not available on paper.

 This defines the model when business correspondence is digitalized.

The information will be classified according to its content.

After ‘digital printing’ the document, will be send to his destination managed by the predefined workflow and transparent as all steps will be logged for compliance purposes.

Once “digital printed”, the document will be sent to its destination, guided by a predefined and transparent workflow as the entire process is logged.

PDFCommunicator creates PDF and XML files from any Windows application. You can simply change the background of the document to the corporate layer. You can define any number of company layouts if you want your correspondence and reports to look professional.

Content interpretation dates back to the days of OCR. After scanning and recognition, our technology began to detect tables and document structures. We continued to develop this technology with the help of information from our clients about user scenarios. Based on constant dialogue with our customers,
we never lose a cost advantage over the application.

If you’re looking for a picture of Total Cost of Ownership (TCO),
you’ve come to the right company.
At EasyData we are aware that document and software delivery is changing.
Cloud and subscription models are the way to use software today.