With most companies, the analogue letterbox tends to be empty.
We increasingly receive documents that remain digital; paperless office?
Documents remain: less paper does by no means result in fewer documents;
those are no longer delivered by mail, but by e-mail.
For us as Data Capture specialist, that is a pleasant way of working.
From the e-mail itself we extract valuable information about the sender.
Much of that information is invisible to the user.
For us, as Data Capture specialists, that information is very useful!
Based on it, we can say more about its contents:
Is it an order, contract, application or invoice?
We then look at the e-mail itself, with its possible attachment.
What used to be sent in paper form and now arrives by e-mail is different in a practical sense.
There is more going on with incoming digital documents.
The structure of this content changes with the digital document.
With the rise of the PDF invoice, the limitation in information supply is eliminated.
More pages no longer results in increased volume.
A 500-page report fits into the digital inbox with no physical objections.
In the paper age, a 50-page invoice would be labelled as idiotic.
This same invoice can nowadays be seen as ‘useful’ and ‘informative’.
Think for instance of UPS collective invoices where services rendered are neatly subdivided.
Can the new systems use this information?
These digital documents then supply valuable information about the way the management can adjust course.
Think of the fleet manager who receives maintenance invoices from various suppliers.
Our technology allows us to split the costs by license plate, regardless of origin or way of invoicing.
This detailed information will still have to be interpreted by the existing accounting system.